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About the Library

Research begins here!

InterLibrary Loan Policy

LaGrange College Faculty, Staff, and Student ILL Borrowing 

Interlibrary Loan Policy 

Lewis Library offers Interlibrary loan (ILL) services to all LaGrange College Students, Faculty, Staff, Administrators, and Specialty Users (see the Specialty User Policy). Every effort is made to obtain materials, however, some materials are unattainable via ILL, or require additional charges. Lewis Library will pay up to $10 for ILL materials, subject to the approval of the Library Director.  In order to process an ILL request, patrons must fill out the ILL Request Form. If you have any questions please contact Claire Oldfather, Reference Librarian, coldfath@lagrange.edu. Books that are requested through ILL will need to be picked up at the Smith Circulation Desk. Articles that are requested via ILL will be emailed to the patron.  

 We are unable to request the following materials: 

  • audio-visual materials 

  • Textbooks 

  • pre-1800 imprints  

  • genealogy books (photocopies of specific pages may be requested) 

  • conference papers 

  • articles more than 50 pages long 

  •  entire issues of periodicals.  


  • Materials are renewed at the discretion of the lending library. Requests for renewals should be made at least five days before the due date.  

  • To renew an item, please contact Claire Oldfather, Reference Librarian, coldfath@lagrange.edu.

Overdue ILL books 

  • Fines will accrue at the rate of $2.00 per day per book.    

  • No ILL requests will be processed for a patron until s/he has paid outstanding fines.   

  • If the book is not returned within 14 days of the due date, the patron will be invoiced for the retail price of the item, a $10 cataloging and processing fee, and any accumulated fines. 

Copyright policy for ILL 

In accordance with copyright law, Lewis Library is not able to request more than one article from a single issue of a journal and tries to avoid requesting during one calendar year more than five articles from the same journal from the previous five years (e.g., during the year 2009 no more than five articles published since 2004 will be requested from a single journal).  Normally, no more than three requests from the same journal from the last five years will made for a single patron during a calendar year; this may be relaxed at the end of the calendar year, or the patron may wait until the next calendar year to submit additional requests.   

Lending to other libraries 

Copying Print Materials 

Every effort will be made to process requests from other libraries the same day they are received.  If a request is made for certain pages of a book to be photocopied, this will be done if only a few pages are wanted and there appears to be no risk of a copyright violation; otherwise, the library will be contacted to determine whether they want the entire book sent, or the request sent on to another library. 

Materials Unable to Be Loaned 

  • Non-circulating books (e.g., reference books, books from Suber Archives/Special Collections) 

  • Bound periodicals or issues of periodicals 

  • Audiovisual materials (such as CDs and DVDs).   

  • Lewis Library may also refuse to loan books because of age or fragile condition.   

Lost ILL Materials 

Materials that are lost while in the possession of another library will result in the library being invoiced for the retail price of the item plus a $10 cataloging and processing fee.  Lewis Library reserves the right not to supply books to libraries that in the past have failed to return books, or repeatedly returned them late (but will normally supply articles to such libraries). 

Sending of materials   

  • Books will be sent by library rate 

  • Articles will be sent via email 

Course Reserves Policy

Course Reserves Policy 

Books, CDs, and DVDs 

Books, CDs, and DVDs can be placed on Course Reserve at the Lewis Library. Materials on course reserve can be property of the Lewis Library or the Professor. Materials on course reserve will be temporarily added to the library catalog and held at the Smith Circulation Desk for a period of one semester. To place materials on Course Reserve, please contact Forrest DeBlois, Cataloging & ILL Assistant, fdeblois@lagrange.edu. or fill out the Course Reserves form.


Articles can also be placed on Course Reserve by faculty. To place materials on Course Reserve, please contact Forrest DeBlois, Cataloging & ILL Assistant, fdeblois@lagrange.edu or fill out the Course Reserves form. Articles on Course Reserve must have a full citation on them to avoid copyright violations. 

Library Copyright Notice 

All items placed on reserve will include a copy of the Library’s Copyright Notice. 

NOTE:  For questions regarding copyright see Kelly Ansley, Library Director, kansley@lagrange.edu. 

Copyright Policy


It is the policy of LaGrange College that all faculty, staff, students and patrons of the Library shall adhere to U.S. copyright law, which can be found at 17 U.S.C § 101 et seq. [add link], when using College resources.  Any usage that violates U.S. copyright law is expressly forbidden, and the College will not assume any liability for such violations.  Faculty, staff, students and patrons who willfully disregard this policy and/or applicable copyright law do so at their own risk and assume liability.   

In order to facilitate the College community’s compliance with U.S. copyright law and this policy, the Library provides the following guide.  Please note that the Library has endeavored to summarize an extremely complex area of the law and to provide general guidelines that should allow the College community to comply with the law.  Should further questions or the need for clarification arise, please consult the Director of the Library for additional information.  If usage questions still remain after consultation with Director of the Library, a user of copyrighted material is advised to seek the author’s permission for use of the material.  

When can I use copyrighted material? 

There are two very important exceptions that allow use of copyrighted material:  face-to-face classroom instruction and fair use.   

Face-to-Face Classroom Instruction: 

An instructor or students at a school may perform or display copyrighted material in the classroom during face-to-face classroom instruction.  17 U.S.C. § 110(1).  This exception does not allow posting on the internet or WebCT/Mentor.  It also does not allow distribution during class.  It only allows performance or display, such as on a screen or overhead.  There is a separate, narrower exception for distance learning in 17 U.S.C. § 110(2), but it is so narrow that using “fair use” standards explained below will probably allow greater flexibility.        

Fair Use 

The Fair Use exception may allow use of a copyrighted work without the author’s permission.  Fair use requires a user to look at four factors and do a case-by-case analysis.  The four factors are: 

  1. What is the character of the use?  Uses that are personal, educational or nonprofit in nature are more likely to be considered fair use than uses for commercial gain.   

  1. What is the nature of the work being used?   Original works that are fact-based and published (such as newspapers and magazines) are more likely to be considered fair use than uses of works that are creative (such as short stories or musical scores). 

  1. How much of the work is being used?  Uses that comprise a small quote or scene from a larger work are more likely to be considered fair use than uses that comprise the majority of or the entire work.   

  1. What is the effect of the use upon the potential market of the work?  If a use reduces the potential market for the work, then it is unlikely to be considered fair use.   

If you wish to copy or distribute a copyrighted work in excess of the fair use, please seek permission from the author.  The Director of the Library can provide you with guidance in seeking permission.  

Please note that fair use does not permit the repeated use of the same portion of the work forever.  If this is an excerpt from a work that an instructor uses every semester, a good guideline would be for the instructor to operate as if his/her fair use expired after 2 years.  Continued use beyond that time should require permission.    

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